a) The Chairman who shall preside at all meetings and functions of the Club and at all Committee meetings. The chairman shall hold office for one year except in extraordinary circumstances when the committee may extend.
. In their absence a past Chairman to deputise.
b) The Vice-Chairman who shall be selected by the Committee and, after confirmation be appointed at the Annual General Meeting, and in due course succeed the Chairman.
c) The Honorary Secretary shall also be Secretary to the Committee. It shall be the Secretary’s duty to keep all Minutes of Meetings of the Club and the Committees and to send out notices as required by these Rules.
d) The Honorary Assistant Secretary whose duties shall be determined by the Honorary Secretary according to the needs of the Club.
e) The Honorary Treasurer who shall keep the accounts of the Club and prepare an Annual Account of Finances to be part of the Report of the Committee for submission to the Annual General Meeting.
a) The Officers of the Club as provided in Rule 3.
b) Up to 5% of the Membership in accordance with Rule 9. The Committee may, subject to Rule 9 co-opt any Member to serve on the Committee should a vacancy occur. The quorum at Committee Meetings shall be five the Chairman having the casting vote.
c) The Chairmen of Sub-Committees appointed in accordance with Rule 12 shall be Members of the Committee.
a) Employees of Transportation companies and their Agents.
b) Employees of Shipping & Forwarding Agents.
c) Employees of Logistics companies & their Agents.
d) Executives & employees of companies directly associated to those qualifying under Rule 6 a, b or c.
10)The annual subscription shall be a sum to be determined by the Committee to reflect rising costs etc. This is payable on election and thereafter on the first day of June, pro-rata at discretion of the Honorary Secretary.
11)Any Member whose subscription is outstanding more than three months from the due date should be deemed to have resigned from the Club. The Committee may, if they think fit, restore their name to the list at any time upon receiving payment of the subscription from them within that year or on such terms as the Committee shall decide.
12)Luncheons shall be arranged on convenient dates at which each Member is permitted to invite guests. Other functions may be arranged as directed by the Committee via Sub-Committees appointed for that purpose.
13)The Annual General Meeting shall be held in February – April each year for the purpose of receiving reports from the Club Officers, and the Committee for the ensuing year and to transact any other business normally dealt with at such a meeting. Resolutions shall be decided by a majority of those present and entitled to vote. Members shall receive at least twenty-one days’ notice of each Annual General Meeting. AGM shall be held in February – April except in extraordinary circumstances when the committee may extend.
Nominations for Officers and Members of the Committee duly proposed and seconded by two Members entitled to vote, must be lodged in writing with the Secretary not less than twenty-one days prior to an Annual General Meeting. A quorum at Annual General Meetings shall be ten Members.
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